Privacy Policy
1. Outline of this Privacy policy
1.1 Dear Effie Charitable Trust (Dear Effie, we, us and our) is committed to protecting your personal information (you or your).
1.2 This privacy policy will help you understand how and why Dear Effie collects information, how that information is stored, how you can access and correct that information and when we might disclose information to third parties.
1.3 This privacy policy does not limit or exclude any rights that you have or may have under the Privacy Act 2020 (Privacy Act) and the Health Information Privacy Code 2020 (Code) (if applicable).
1.4 For further information, please see www.privacy.org.nz.
2. Application of this privacy policy
2.1 This privacy policy applies to all instances in which personal information is collected from you or your parent or guardian, by Dear Effie.
2.2 By using the services offered by Dear Effie (Services), you consent to the collection, use, disclosure, storage and processing of your and/or your child’s personal information in accordance with this privacy policy.
3. Collection of personal information
3.1 Dear Effie will collect the following personal information:
(a) Any communication with Dear Effie either directly, in person, via phone, email, through our social media, or website, www.deareffie.co.nz (Website).
(b) Information obtained by or submitted to Dear Effie from you and/or your parent or guardian through your or your parent or guardian’s use (or prospective use) of the Services.
3.2 Dear Effie may supplement the information provided to it with information it receives from third parties.
3.3 We do not collect any other personal information about you and/or your child, including details about race, ethnicity, religious beliefs, sexual orientation, political information or any other genetic or biometric data.
4. Personal information that may be collected
4.1 Dear Effie may, in addition to other information, collect the following information about you and/or your child:
(a) name;
(b) phone number;
(c) residential address;
(d) email address;
(e) gender;
(f) date of birth; and
(g) any other information requested in our application for support.
4.2 If you choose not to provide information when we ask for it, you and/or your child may not be able to use the Services.
5. Use of Personal Information
5.1 The information that you provide to Dear Effie may be used:
(a) to verify identity;
(b) in connection with the provision (or potential provision) of the Services;
(c) to communicate with you or your parent or guardian in relation to the Services;
(d) to respond to communications from you, including any complaints;
(e) to co-operate with relevant authorities;
(f) to protect and/or enforce our legal rights and interests, including defending any claim; or
(g) for any other purpose authorised by you or your parent or guardian, the Privacy Act and/or the Code.
5.2 Dear Effie may use anonymised information for statistical, promotion and/or research purposes.
5.3 Dear Effie reserves the right to use data (on a strictly anonymous basis) in relation to your or your child’s use of the Services for marketing, promotion and accounting purposes.
5.4 You may request Dear Effie to stop sending marketing messages at any time, by contacting Dear Effie on team@deareffie.co.nz.
6. Cookies
6.1 Dear Effie uses cookies (being an alphanumeric identifier that we transfer to your computer’s hard drive so that we can recognise your browser) to monitor your use of the Website. Members may disable cookies by changing the settings on their browser, although this may mean that you cannot use all of the features of the Website.
7. Disclosure of information
7.1 Unless expressly authorised to do so by you or your parent or guardian or under this privacy policy, Dear Effie will not disclose your personal information to any third party except where disclosure relates to the purposes for which the information was collected (as stated in clause 6.1 above).
8. Protection and retention of personal information
8.1 Dear Effie will take all reasonable steps to ensure the personal information collected, used or disclosed in accordance with this privacy policy is stored in a secure environment protected from unauthorised access, modification or disclosure.
8.2 Dear Effie will hold personal information collected in accordance with this privacy policy both before and after the provision of its Services to fulfil the purposes for which it was collected, but only for so long as we are legally entitled to do so.
9. Legal rights and access to personal information
9.1 You or your parent or guardian have the following rights in relation to your personal information:
(a) To request access to your personal information.
(b) To request a correction to your personal information.
(c) To request the deletion or removal of your personal information.
(d) To object to the processing of your personal information.
(e) To request a restriction on the processing of your personal information.
(f) To request a transfer or your personal information to you or a third party.
(g) To withdraw consent to the use of your personal information.
9.2 If at any time you wish to exercise any of the rights above, please contact Dear Effie on team@deareffie.co.nz.
10. General provisions
10.1 Dear Effie may change this policy from time to time. We will provide notice of the change by uploading a revised privacy policy on our Website. You agree to be bound by the privacy policy that is in effect at the time you use the Services and you will be deemed to have accepted the updated privacy policy if you continue to use our Website, social media or the Services. You should periodically review the most up to date privacy policy on our Website.
10.2 If any provision in this privacy policy is found to be invalid, void or unenforceable, this will not affect the validity of any other provision in this privacy policy.